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Ashley McGraw Architects D.P.C. Is Hiring a Project Administrator | Syracuse (NY)
Role: Project Administrator
Job Functions: Project Administrator
Industry: Service
Company: Ashley McGraw Architects, D.P.C.
Salary: $70K/yr – $85K/yr
Experience: 5+ years of experience needed
Location: Hybrid
Employee Type: Full-time
Job Description
Ashley McGraw Architects D.P.C. Is Hiring a Project Administrator | Syracuse (NY)
In order to provide vital administrative support during the bid and construction administration stages of our projects, we are looking for an experienced project administrator. Coordinating project documentation, assisting with the bidding procedures, assisting with construction administration, and guaranteeing structured communication between team members, consultants, and contractors are all major responsibilities of the project administrator. Strong administrative experience, outstanding communication and organizing abilities, and a track record of rapidly picking up new software are all desirable qualities. It is very desired to have prior expertise in building, engineering, architecture, or facilities management.
Qualifications and Eligibility Criteria
- 5+ years of relevant administrative experience, ideally in the architectural, engineering, construction, or facilities management fields.
- Advanced knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint) and Windows 365.
- Demonstrated ability to quickly learn new software tools; expertise with project management software (such as Newforma, ProCore, or Deltek) is preferred.
- Excellent written and spoken communication abilities.
- Excellent organization abilities and attention to detail.
- Proven ability to perform well under pressure and fulfill deadlines.
- Ability to operate independently as well as collaboratively in a team setting.
- Please keep in mind that this job description is not intended to include or provide a comprehensive inventory of activities, tasks, or responsibilities that are expected of the employee for this job. Tasks, responsibilities, and activities may vary over time.
Role and Responsibilities:
- Maintain accurate and current project records and paperwork while overseeing administrative duties during the bid and construction administration stages of projects.
- Help project managers enter and update schedules, meeting minutes, and other data in Newforma
- Create and handle advertisements, postings, and documents pertaining to the bidding process.
- Maintain bidder lists and correspondence; keep track of and arrange received bids.
- Oversee the bid evaluation procedure, which includes writing recommendation letters and summaries of bids.
- Create, distribute, monitor, and guarantee contractor agreements are carried out.
- As appropriate, take part in pre-construction and construction meetings; help with internal and external meeting scheduling and coordination.
- As needed, assist project managers and other team members with clerical and administrative tasks.
- Log, monitor, and process construction administration documents, such as RFIs, submittals, modification orders, bulletins, and other correspondence that requires team input.
- Maintain and arrange project information in the project files and Newforma.
- Support the processing of contractor payment applications, invoice paperwork, and contract changes.
- Coordinate with construction teams as needed.
- Assist with closeout documents and other administrative tasks as required to support the project team.
- Provide secretarial and administrative support to project managers and other team members as needed.
Ashley McGraw Architects D.P.C. Is Hiring a Project Administrator | Syracuse (NY)
We may be a 30-year-old company, but we still have the energy of a startup. Our staff is upbeat and enthusiastic about design. We are adaptable, nimble, nonhierarchical, and passionate about your success. We pride ourselves on being incredibly easy to work with, so think of us as an extension of your team, utilizing our skills to produce something truly remarkable.
When done correctly, it evokes an emotional connection to a location and provides insight into who we are, what we think, and what we value. It goes beyond simply designing buildings. Architects utilize shape, light, and material to create spaces that make us feel appreciated, focused, or inquisitive when we visit.
For a full listing of our jobs, visit at https://www.ashleymcgraw.com/careers/
125 East Jefferson Street, Syracuse, NY 13202, USA.
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Date Posted: 2026-03-18
Expiry Posted: 2030-03-18
